Department of Safety and Security

There were 8 participants.

The meeting started at approximately 3:30 in the Collegiate Room.

Everyone introduced themselves, since there were new members in attendance.

Mary suggested it might be good to have someone from Admissions as part of the Advisory Board. Other suggestions were to have representatives from Residents Life, International Students and the Commuter Students Association.

II. New since last meeting: Dorothy reported that the Safety Department has twenty-two CAST members and she is getting them more involved in a variety of projects.
* Dorothy had them develop a display board regarding domestic violence. This display was used when they unveiled the domestic violence stamp and then again at the Wellness Fair on campus.
* Most of these students work on evening shift but there are a couple that now work helping on day shift.
* Dorothy will also have them doing a survey of unauthorized vehicles using our on campus lots such as Panhellenic.

Dorothy reported she now has something in writing indicating the President's circle drive can be used for parking on Monday nights until midnight for sorority meetings. The last Lifelines meeting topic was involving dating on campus. Next week Randy Bevins will doing a Lifelines presentation on how to use fire extinguishers. He will be doing this in the DuBose Room from 12:30-1:30.

Arranging airport shuttles is now a part of the Safety Department and is handled by Janet Burnett. She was successful in negotiating a reduced rate with Central Florida Limo for Tampa runs. There is a need for volunteers for the Orlando run and liability is the main issue. The college van can be used if certain criteria is met and a CDL license is needed to drive the blue van. Dorothy plans to write up the airport shuttle program in Best Practices.

III. Parking:
The Safety Department continues to give citations. As a result of student appeals Dorothy opened discussion about perhaps having designated Loading/Unloading Zones on campus. The primary concern was that it would take continual surveillance to make sure it wasn't being abused. There was also discussion on lines being repainted vs. no lines and which practice would be a more efficient use of space. A question was raised about parking between the trees on Jenkins lot and members were told that vehicles are being ticketed.

Everyone was very complimentary of Dorothy's recent rebuttal in "The Southern" regarding the letter from the student upset over receiving a ticket. Jeff indicated he doesn't think we are diligent enough in issuing tickets and Dorothy encouraged them to call the office if they see someone illegally parked.

IV. Lighting
Mary felt that for safety reasons the low limbs on the citrus trees need to be trimmed. Matt Carter said that the Citrus Department has done a cost analysis of tall lights vs short lights under the trees vs. the cost of having the trees continually trimmed. Randy indicated that the installation of short lights with the number that would be needed would be cost prohibitive. Matt then suggested we might want to talk with Tim Hurner at the Citrus Department about possibly having the greenhouse crew trim the trees. Jeff then mentioned how dark it is in Panhellenic Gardens and it was suggested we send a work order to George Kelly to get the trees trimmed in that area.

Lewis requested blue sheets for lighting problem areas and suggested they be very specific in giving problem locations. Very few blue sheets are filed for lighting problems. He also said that changing light bulbs is not on a regular maintenance schedule. The areas near ROTC and the bandshell were discussed and Lewis said the lights are working but they may need to check and see if some tree trimming is needed. Randy told about a recent experience he had one evening by the bandshell that as he walked under the light it went out. Lewis said sodium lights will do that when they are getting old. He also said there was no blue sheet on it. It was decided it would be helpful to maintenance to have the light flagged with yellow crime tape and the blue sheet completed. Dorothy suggested this is something else she would have CAST members be on the outlook for.

V. Alcohol
The Block Party was not as well attended as hoped and Dorothy said her personnel reported some students treated it as protest and were observed coming back on campus after the bars closed. Dorothy attended the debriefing following the event so they can make improvements in next years event. Dorothy also participated in the "Get Toasted" event and said it was a lot of fun and about 300 students attended.

VI. Damaged Locks
Dorothy reported that damaged locks at the residence halls have been an even greater problem this year. Randy was asked about any plans for cameras being installed on the doors but Randy said there are no plans since it will cost half a million dollars. The suggestion was made that perhaps this needs to be presented to Board Members and/ or donors. Cameras need to be included in the building plans on all new buildings. After much discussion it was decided that we need to compare the damage and costs associated with vandalism vs. the cost of new cameras.

VII. Fire Alarm
Dorothy told the group how well Amy Kowalczyk and the residents of JR handled a fire alarm at their building 11/05/03.
VIII. Crime Statistics
Dorothy distributed and answered questions regarding a chart she had developed showing crime statistics on campus from September thru November 11, 2003.

IX. Concerns from the committee
Mavra Kear expressed concern that the non-skid strips have not yet been installed on the ramp in Polk Science 154.

X. Recap
Mary suggested that for problems we have discussed where money is the issue we might want to enlist the support of the Family Association since the Board is very interested in what they think.

Matt contacted the office following the meeting with suggestions on how to flag lighting problems when the light fixtures are on buildings. Lewis suggested that giving a brief description of the location of the problem would be very sufficient and helpful.

XI. Future meeting dates
January 20, 2004 3:30 - 4:30 Collegiate Room
March 16, 2004 3:30 - 4:30 Collegiate Room