Adventure Recreation

The Lottery

There is no limit on the number of entries accepted for the trip lottery. Entries for the lottery will be accepted for 24 hours, starting at midnight on the designated lottery day and closing at midnight the following day. If more students register than there are available slots for the trip, participants will be chosen through a random selection process — the lottery. Students who secure a spot through the lottery will be notified by 5 p.m. the day after the lottery.

The Waitlist

Any students not selected will automatically be added to a waitlist, with priority on the waitlist also determined randomly. Anyone who elects to join the waitlist after the lottery day will be added to the bottom of the list. While it is common for a handful of students to determine they are no longer able to attend, it is not something we are able to predict. If you are moved from the waitlist to an active trip participant spot, you will be notified as soon as possible.

Standby

The waitlist doubles as a standby list. Sometimes a student who registered for a trip and made a deposit may not show up on the day of the trip. Students on the waitlist who still wish to participate can arrive during the check-in period, ready to take the place of any student who does not check in by the final departure time. If there is an opening, the student with the highest waitlist priority among those on standby will be awarded the spot.

Any student opting for standby must complete the Florida Southern College Pre-Trip Information Sheet and Waiver prior to checking in. This can be done anytime during regular business hours at the Hollis Wellness Center.

To fully secure your spot on a trip, you must pay a trip deposit of $20 in cash and complete the Florida Southern College Pre-Trip Information Sheet. This can only be done in person at the Hollis Wellness Center and must be completed before the Hollis Wellness Center closes on the established due date.

Deposits must be made in cash because you will receive your deposit back when you check in before departing on the trip.

Students who register for a trip but are unable to attend should notify Florida Southern College’s Adventure Recreation Coordinator at the Hollis Wellness Center as soon as possible. This notification should be sent in writing via email. Early notification of cancellation allows our staff to identify alternate students who can attend in your place.

Cancellation requests made at least seven (7) days prior to the trip are eligible for a full refund of any deposits made. Refunds will only be considered for cancellation requests made within seven (7) days of the trip for medical reasons or family emergencies that prevent attendance. No-shows will forfeit their deposits.

Due to the nature of Adventure Recreation, it may become necessary to postpone or cancel a trip due to inclement weather. For postponed trips, students will have the option to cancel their registration and receive a full refund. If Florida Southern College cancels a trip, all deposits made will be fully refunded.

While most trips are free for students, Florida Southern College does incur costs by offering adventure recreation trips. Requiring a deposit ensures that students who register are fully committed to attend the trip. This policy supports our effort to be fiscally responsible and enables our staff to offer trip slots to other students if they become available.

Yes. Deposits must be made in cash, not credit card, Venmo or another form of payment. This requirement is in place because you will receive your deposit back when you check in before departing on the trip.

For liability reasons, all participants attending adventure recreation trips must travel with the group. Travel is typically on board 56-passenger coach buses contracted through Small World Tours or 15-passenger minibuses owned and operated by Florida Southern College.

Our trips typically use a guide service or third-party company. While your friends or family could plan their own outing during the same time we will be at a specific destination, we are not able to include them in our logistical planning, and they would have to pay for any experiences on their own through the outfitter.

You are permitted to bring any specialized equipment for the activity, provided it would be deemed appropriate to have on campus and there is enough space on the bus. However, the Florida Southern College Adventure Recreation Coordinator and representatives from any third-party outfitter, guide service or company used for your trip reserve the right to deny the use of personal equipment for safety reasons.

We maintain a waitlist for all trips. If you are unable to attend, please inform the Adventure Recreation Coordinator or another representative at the Hollis Wellness Center, so we can make your spot available for the next student on the waitlist. If there are no students actively on the waitlist, we would be happy to let a student you know take your place.

Yes, you will be able to leave items on the bus while you participate in the outing. However, you likely won’t be able to access the bus during the activity.